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Student Administrative Information

Change of Option of Study

  • This form is to be completed if you would like to change your option of study from “Coursework & Dissertation” to “Coursework Only” or vice versa.
  • Please ensure that you have selected an option of study prior to putting up this request form. You can verify this by checking your academic records section in the GSLink.
  • You are allowed to apply for change of option of study only once in the entire duration of your programme and reverting of status is not allowed after approval.
  • All requests are subjected to approval and must reach the WKWSCI Graduate Office before deadline stated in email sent to the students’ NTU email account.
  • Late applications will not be considered.

Change of Option of Study Form

Conversion of Programme Status

  • This form is to be completed for changing your student status from full-time to part-time or vice versa.
  • You are allowed to apply for conversion of student status only once in your entire duration of your programme and reverting of status is not allowed after approval.
  • Please provide reason(s) in the form and provide supporting documents, where necessary.
  • If you are only left with your dissertation, you will not be allowed to convert from full-time to part-time status.
  • All requests are subjected to approval and must reach the WKWSCI Graduate Office before the deadline stated in email sent to the students’ NTU email account.
  • Late applications will not be considered.

Conversion of Programme Status Form

Withdrawal from Course(s)

  • This form is to be completed by students for withdrawal from course(s) that they are registered for in a given semester of study.
  • If students are still registered for course(s) after the Add/Drop Course Registration Period 2 and subsequently do not attend classes or sit for the examinations, the student will be deemed to have sat and failed the course(s). This will be reflected with “F” (Fail) grade in the official transcripts.
  • If students de-register or drop course(s) after the Add/Drop Course Registration Period 2, it will be reflected as course(s) dropped with “W” (Withdrawn) grade in the official transcripts.
  • All requests are subjected to approval and must reach the WKWSCI Graduate Office before the deadline stated in email sent to the students’ NTU email account.
  • Late applications will not be considered.

Withdrawal from Courses Form

Withdrawal from Programme

  • This form is to be completed by students for withdrawal from programme that they are admitted to.
  • Students are liable to pay the full tuition fees for the entire semester, if they fail to apply for withdrawal from programme within the first two weeks of the start of semester.
  • All requests are subjected to approval and must reach the WKWSCI Graduate Office before the deadline stated in email sent to the students’ NTU email account.
  • Late applications will not be considered.

Withdrawal from programme Form

Leave of Absence (LOA) – Subsidised Programmes (MSc in Information Studies and MSc in Information Systems)

If a student is planning to apply for leave for any given semester, please send in the LOA request online before the deadline stated in email sent to the students’ NTU email account or latest two weeks before the start of the semester as the school needs time to inform the Office of Academic Services (OAS) for updating of student records and the Office of Finance (OFIN) about the liability of tuition fees for the semester.

An LOA applies only to leave of minimum one semester or maximum two semesters (one academic year). If a student intends to be away for one or two weeks during the term time, he or she should inform the lecturer(s) directly. There is no need to apply for an LOA in this instance.

Do note that the period of leave counts towards the length of the student’s candidature. Also, students who are on LOA are not allowed to attend any classes and students who submit their dissertation during LOA shall be liable for tuition fees for the whole semester. Extensions of candidature requests are not considered, unless it is an exceptional circumstance based on medical grounds. The usual candidature period is sufficient for completion of the degree requirements for graduation.

To apply:

  • Submit Leave of Absence online via your GSLink account
  • The ‘start date’ in the LOA application refers to the start date of the semester and the ‘end date’ refers to the end date of the semester (after examinations are over).
  • The semester period and dates can be found in the Graduate Academic Calendar.
  • The minimum period of LOA allowed is 1 semester and the maximum period of LOA allowed is 2 Semesters (1 academic year) for each LOA application.
  • Submitting supporting documents is a compulsory requirement for LOA application. Attach supporting documents such as doctor’s letter, doctor’s memo, medical reports or hospitalisation leave.
  • The School may not support LOA applications due to work commitments, unless it is an overseas posting for the maximum duration of the semester. If students will be on an overseas posting, a letter from the employer is required stating duration and period of posting and the venue of posting.
  • Approved LOA applications are counted towards candidature and it is important to complete all academic requirements for graduation before the end of candidature.
  • Full-time international students granted LOA for more than 3 months consecutively are to cancel and surrender their Student Pass as required by Immigration & Checkpoints Authority (ICA) and reapply for a new Student Pass through the University at least 1 month before resuming their study.
  • All requests are subjected to approval and must be submitted via GSLink. Late applications will not be considered unless due to special circumstances. There are chances that late applications may not be approved by school.
  • LOA applications received after students having attended lessons for more than 2 weeks of the start of the semester will be liable for payment of tuition fees for the entire semester. Students are liable to pay an ‘Administrative fee’ for each approved semester in the LOA application. The ‘Administrative Fee’ amount information will be provided in the LOA approval email sent to students.
  • Students are liable to pay an ‘Administrative fee’ for each approved semester in the LOA application. The ‘Administrative Fee’ amount information will be provided in the LOA approval email sent to students.


Leave of Absence (LOA) – Non-Subsidised Programmes (Master of Mass Communication and MSc in Knowledge Management)

If a student is planning to apply for leave for any given semester, please send in the LOA request online before the deadline stated in email sent to the students’ NTU email account or latest two weeks before the start of the semester as the school needs time to inform the Office of Academic Services (OAS) for updating of student records and the Office of Finance (OFIN) about the liability of tuition fees for the semester.

An LOA applies only to leave of minimum one semester or maximum two semesters (one academic year). If a student intends to be away for one or two weeks during the term time, he or she should inform the lecturer(s) directly. There is no need to apply for an LOA in this instance.

Do note that the period of leave counts towards the length of the student’s candidature. Also, students who are on LOA are not allowed to attend any classes and students who submit their dissertation during LOA shall be liable for tuition fees for the whole semester. Extensions of candidature requests are not considered, unless it is an exceptional circumstance based on medical grounds. The usual candidature period is sufficient for completion of the degree requirements for graduation.

To apply:

  • This form is to be completed for LOA applications for students from the Non-Subsidised programmes only.
  • The minimum period of LOA allowed is 1 semester and the maximum period of LOA allowed is 2 Semesters (1 academic year) for each LOA application.
  • Submitting supporting documents is a compulsory requirement for LOA application. Attach supporting documents such as doctor’s letter, doctor’s memo, medical reports or hospitalisation leave.
  • The School may not support LOA applications due to work commitments, unless it is an overseas posting for the maximum duration of the semester. If students will be on an overseas posting, a letter from the employer is required stating duration and period of posting and the venue of posting.
  • Approved LOA applications are counted towards candidature and it is important to complete all academic requirements for graduation before the end of candidature.
  • Full-time international students granted LOA for more than 3 months consecutively are to cancel and surrender their Student Pass as required by Immigration & Checkpoints Authority (ICA) and reapply for a new Student Pass through the University at least 1 month before resuming their study.
  • All requests are subjected to approval and must the WKWSCI Graduate Office before the deadline stated in email sent to the students’ NTU email account or latest two weeks before the start of the semester. Late applications will not be considered unless due to special circumstances. There are chances that late applications may not be approved by school.
  • LOA applications received after students having attended lessons for more than 2 weeks of the start of the semester will be liable for payment of tuition fees for the entire semester.
  • Students are liable to pay an ‘Administrative fee’ for each approved semester in the LOA application. The ‘Administrative Fee’ amount information will be provided in the LOA approval email sent to students.


Leave of Absence (LOA) – Non-Subsidised Programmes Form